You’re looking to organise a memorable and smooth-sailing corporate event and the possibilities of where to host may seem a little overwhelming. Whilst there are many things you need to consider, there’s no need to feel dazed by the task in hand. To help you out, we’ve put together the top priorities to help you plan the perfect corporate event.

Choosing the right venue

The space you are hosting your event in is of utmost importance. Not only does it need to be the right size to host your guests, with smart interiors and the relevant facilities but it also must reflect your ethos as a company. Finding this can seem be somewhat tricky if you’re not sure where to look. The best practice is to make sure you gather as many quotes as you can from different venues. Some may be pricier than others but take a good look at what you’re getting for the money you spend. 

It is also extremely helpful to visit the venues you are considering. Reading what is on offer and seeing a few images online might not give the full impression of the space. You don’t want to be caught off-guard upon arrival at your venue and realise it’s completely different to what you were expecting. It is also a great opportunity to meet the event co-ordinator in person and discuss the details of the gathering.

Organising the event

Once you have decided upon the venue, you will have to start organising the details of the event itself. It is important to be realistic about the number of guests attending – overestimating may mean you spend more of the budget than necessary and on the other hand, underestimating could be a disaster on the day! 

Timing is also very important when planning any event. Make sure you leave yourself enough time to get everything organised to avoid frantic last-minute stress. Try not to take everything on yourself. A good events co-ordinator and events team will be able to take a lot of the weight off your shoulders. Take the time to discuss the finer details with them and be precise about your requirements. Remember that they are there to help!

Corporate events at The Bristol hotel

Situated in the centre of Bristol in trendy Harbourside, the Meetings & Events centre at The Bristol hotel is an ideal location for successful corporate event. One of the South West’s leading business facilities, there are nine meeting rooms to choose from. Each space is complete with projectors, flat screen TVs (for important and informative presentations), Wi-fi and stylish, elegant décor. The experienced events team are on hand to ensure every moment runs smoothly, meaning you will be able to focus your attention on the business at hand.

For larger events, the hotel’s Ballroom is the perfect venue for a smart drinks reception, seated conference or a luxurious sit-down dinner. This space is able to host a wide variety of event styles. Smaller meeting rooms are also available to host more intimate gatherings. It is important to mention, the hotel’s focus on sustainability which extends to the Meetings & Events centre. Here, eco-friendly practices in place include low emission lights, paper recycling, sustainable air-handling units and choosing local food producers. The Bristol hotel has your event covered.